Experiences of a Lifetime
Experiences of a Lifetime by Private Jet • Terms & Conditions
Our Mission: Smithsonian Journeys are designed to engage members in the broad vision and wide-ranging interests of the Smithsonian. Like the Institution, they are intended to expand the intellectual horizons of visitors and satisfy their curiosity about the world around them. Your participation in Smithsonian Journeys benefits the work of the Smithsonian’s 19 museums and nine research centers, helping to preserve our national treasures and shape the future through science, research, and exhibitions.
Smithsonian Journeys (“Sponsor”) is a sponsoring organization of this expedition and has chosen TCS & Starquest Expeditions, Inc. (“Operator”), 3131 Elliott Avenue, Suite 300, Seattle, WA 98121, a qualified tour operator to organize and administer the Experiences of a Lifetime by Private Jet expedition (the “Tour”) on your behalf. Operator, as the principal, is responsible to you for arranging and providing all of the services and accommodations offered in connection with the Tour. The acceptance of your Reservation Form and deposit by Operator creates a contractual relationship between Sponsor, Operator, and you, the passenger/participant (Participant), in the expedition provided by Operator. Please read the following information carefully. After reading the terms and conditions herein (the “Agreement”), in order for your expedition reservation to be completed, you must indicate your acceptance of the terms and conditions found in this Agreement by signing and submitting the Reservation Form, along with the deposit to Operator.
TERMS & CONDITIONS
Tour Price: $59,950 per person, based on double occupancy ($6,950 single supplement)
What Is Included: Transportation on a private Boeing 757 according to the itinerary • All taxes, hotel accommodations, group transportation, airport transfers at the beginning and end of the itinerary, excursions, and other group activities as detailed in the itinerary, beginning with arrival in London, England on Oct. 31, 2014 through departure from London, England on Nov. 16, 2014 • All meals, beginning with the welcome dinner on the first night of the Tour, and ending with breakfast on the last morning of the Tour of the Tour, as indicated in the itinerary • Complete program of special events and activities, including extensive options at most destinations • Enrichment program including lectures by a team of experts • Services of professional staff, including an expedition physician, to assist you throughout the trip • Cost of philanthropic efforts • Bottled water throughout the program (during sightseeing, at scheduled meals, and in your room) • All beverages, including liquor, aboard the private jet • Liquor during special events and cocktail parties on land • House wine and/or beer at lunch and dinner, and non-alcoholic beverages at all scheduled meals on land • Baggage handling during the Tour • Internet access in hotels, where available • Tips or gratuities to local guides, drivers, porters, and wait staff • Amenities package • $100,000 medical evacuation insurance (which includes minimal accident/sickness/baggage insurance) for covered reasons. Details about optional and additional insurance for purchase, including trip cancellation insurance, will be sent to you after registration. The exact Tour itinerary, name and location of hotels, length of stay at each hotel, and other ground accommodations and services, are set forth in the itinerary, which is a part of this Agreement.
What Is Not Included: Commercial airfare between your home city and London, England • Optional and additional accident/baggage/cancellation insurance • Passport and visa fees • Personal expenses such as laundry, telephone and fax fees • All beverages not mentioned above as included • Hotel minibar charges • Meals not scheduled by Operator • Inoculation and medication costs of any kind • Any tips or gratuities not specifically mentioned as included in the total Tour price will be at your discretion.
Airfare: Operator is happy to assist you in reserving commercial flights between your home city and London, England in the class of service that you prefer. They can also arrange pre- or post-Tour hotel accommodations. Please ask for details.
Reservations & Payments: To reserve your place on the Tour, complete the Reservation Form and return it with your deposit of $2,500 per person. The deposit can be made by check; wire transfer; or by a major credit card such as Visa, MasterCard, American Express and Discover Card. Make checks payable to “EOL-14 Escrow.” Please fax or mail the completed form to: TCS & Starquest Expeditions, Inc. 3131 Elliott Avenue, Suite 300, Seattle, WA 98121; fax to 206-447-7717. Or call 866-903-7650 or 206-753-0047. The second payment of $15,000 per person is due Feb. 28, 2014. Final payment is due June 30, 2014. The second and final payments are payable by check or wire transfer only.
Cancellation & Refunds: All requests for refunds must be sent to us in writing via mail, fax or email. Cancellations will become effective as of the date of the postmark or email receipt. Deposits and any payments are fully refundable, less a cancellation fee, as set forth in the following schedule:
If your notice is received ... You will receive a refund of all deposits less a…
On or before Feb. 28, 2014 ... $1,000 per-person cancellation fee.
From March 1 to April 30, 2014 ... $5,000 per-person cancellation fee.
From May 1 to June 30, 2014 ... $15,000 per-person cancellation fee.
After June 30, 2014 ... No refund.
Leaving an expedition in progress, for any reason whatsoever, will not result in a refund, and no refunds will be made for any unused portions of an expedition. Operator reserves the right to cancel any expedition because of inadequate enrollment that makes the Tour economically infeasible to operate. If Operator cancels the Tour prior to departure, you will receive a full refund of monies paid. Please note that costs for visas, commercial air tickets, insurance, suite upgrades, and pre- or post-tour independent arrangements may not be refundable.
Insurance: Trip cancellation insurance is available for purchase; more information will be sent upon registration. Operator strongly recommends this important protection, which can save you money if you are forced to cancel or alter your trip. Insurance premium payments are nonrefundable. Baggage: On the private jet, each passenger is limited to 90 pounds of checked baggage in 2 bags (one bag of your choice limited to 50 pounds, and one wheeled bag that Operator will send ahead of time to you specifically for use on the Tour, limited to 40 pounds); plus a few smaller carry-on items such as a backpack, purse, camera and/or laptop. For international flights, the air carrier’s liability is limited to the actual value of the baggage but not more than 1,000 Special Drawing Rights, approximately $1,250 per person, unless a higher value is declared at the time of check-in and an appropriate excess valuation charge is paid. Baggage, when not handled by Operator, and personal effects are at all times the sole responsibility of the Participant.
Aircraft: The private jet flights will be performed using a Boeing 757 jet with 80 VIP-style seats. The air carrier for the Tour will be Titan Airways Ltd, Enterprise House, Stansted Airport, Essex CM24 1RN, England. Operator and the air carrier reserve the right to substitute equivalent aircraft if necessary. Your itinerary may include flights on smaller aircraft operated by local approved airline carriers. Seating on these aircraft will be economy or economy with limited business seats, based upon the configuration of the aircraft.
Visa Documents/Entry Permits: To participate in the Tour, entry visas and/or entry permits may be required for some countries. Acquiring visas and/or entry permits is the responsibility of the Participant. Failure to obtain visas and/or entry permits does not negate the terms and conditions. Any extra costs for rerouting Participants without visas and/or entry permits will be the responsibility of the Participant. Operator will provide information on the necessary visas and/or entry permits in the Tour documents.
Single/Shared Accommodations & Suite Upgrades: A limited number of single rooms are available at an extra cost on a first-come, first-served basis. Operator will make reasonable efforts to assist persons requesting a roommate. If a roommate is not confirmed, the single rate will be charged. Suite rooms are available in some destinations; more information about them, including their extra costs, will be sent to you in the months before departure.
Itinerary Changes: The itinerary and staff are subject to modification and change by Operator. Every reasonable effort will be made to operate the Tour as planned; however, should unforeseen world events and conditions require our itinerary to be altered, Operator reserves the right to do so for the safety and best interest of the group.
International Flights: The operation of these flights is subject to the foreign governments involved granting landing rights for the flight. If the air carrier cannot obtain these rights for any particular flight leg of the Tour, that flight leg will be canceled and alternative arrangements may be made, at the discretion of Operator.
Health Requirements: This is an active program, which requires you to make a realistic assessment of your health. All Participants are expected to be in active good health, to enjoy traveling as part of a group, and to be ready to experience cultural differences with grace. Walking and climbing stairs are required in many hotels and airports, to board the aircraft, and as part of many excursions. Prior to traveling, Operator highly recommends visiting your personal physician for a check-up, so that you may discuss your ability to participate in this type of journey. To go to certain destinations or participate in certain activities, such as visiting high altitude areas (10,000 feet above sea level and higher) you may need to obtain your physician’s approval, in this case, a form will be sent to you for your physician to sign. Operator is prepared to arrange for an alternative destination or activity, in case a physician recommends it. Malaria and other diseases may be present in some of the countries featured in this itinerary. For the latest recommendations on specific health precautions for the areas you will visit, consult your physician and the Centers for Disease Control. Any physical condition requiring special attention, diet, or treatment should be reported in writing when the reservation is made. Operator will make reasonable efforts to accommodate Participants with special needs; however, Operator cannot accommodate wheelchairs. If you require a slower pace, extra assistance, or the use of a cane or walking stick, arrangements will be made for private touring at each destination, if necessary, at the discretion of Operator’s tour staff. Any extra cost for such arrangements will be the responsibility of the Participant. If you would like to forego some of the scheduled sightseeing to rejuvenate and relax, please feel free to do so at any time.
Photography & Video: Operator reserves the right to take photographs and/or videos (the “Photography”) during the Tour and to use the Photography for promotional purposes. Participants who prefer their images not be used must notify Operator in writing before the commencement of the Tour. Smoking Policy: For the comfort of all participants, we ask that there be no smoking during all group activities, including excursions and meals. Smoking is not allowed onboard the jet.
Basis of Rates: All prices are based on two persons sharing a room. All prices and fares are quoted in U.S. dollars. The rates are based on current tariffs and are subject to change due to unforeseen circumstances. While Operator will make reasonable efforts to maintain the listed prices, if it is necessary to levy a surcharge, Operator reserves the right to do so and will notify you at the time of final invoicing.
Release of Liability: In the absence of gross negligence on Sponsor or Operator’s part, Sponsor and Operator are not responsible for personal injury or property damage caused by the air carrier, hotel, or other suppliers of any of the services being offered in connection with this expedition. The passenger tickets in use by the carriers shall constitute the sole contract between the carriers and the passenger; the carriers are not responsible for any act, omission, or event during the time expedition Participants are not aboard their conveyance. Neither Sponsor, Operator, nor any of their respective owners, directors, employees, contractors, officers or agents (collectively, the “Released Parties”) shall be held liable for (A) any damage to, or loss of, property or injury to, or death of, persons occasioned directly or indirectly by an act or omission of any other provider, including but not limited to any defect in any aircraft, watercraft, or vehicle operated or provided by such other provider, (B) any loss or damage due to delay, cancellation, or disruption in any manner caused by the laws, regulations, acts or failures to act, demands, orders, or interpositions of any government or any subdivision or agent thereof, or by acts of God, strikes, fire, flood, war, rebellion, terrorism, insurrection, sickness, quarantine, epidemics, theft, or any other cause(s) beyond their control, and (C) any and all claims, actions, or losses for bodily injury, property damage, wrongful death, loss of services, lost profits, consequential, exemplary, indirect or punitive damages or otherwise that may arise out of or occur during your travel in connection with the Tour. The Participant waives any claim against any of the Released Parties for any such loss, damage, injury, or death, including any right to seek consequential, punitive or exemplary damages against any of the Released Parties for any reason whatsoever. None of the Released Parties shall be liable for any air carrier’s cancellation penalty incurred by the purchase of a nonrefundable ticket.
Acknowledgment of Risk: You understand and acknowledge that your travel in connection with and participation in the Tour or any activities which may take place during the Tour, may involve risk and potential exposure to injury or fatal injury and that risk and dangers may arise or be caused by the negligence or participation of other Participants, contractors and/or subcontractors for the Tour or from other foreseeable and unforeseeable causes, including weather and other acts of nature.
Express Assumption of Risk & Responsibility: In recognition of the inherent risk of the travels and related activities in which you are intending to engage, you confirm that you are physically and mentally capable of participating in the Tour, that you willingly and voluntarily assume full responsibility for any injury, loss or damage suffered by you or caused by you. By registering for the Tour, you certify that you do not have any mental, physical or other condition or disability that would create a hazard for yourself or other Participants.
Operator reserves the right in its sole discretion to accept, decline to accept or remove any Participant on the Tour and reserves the right, subject to the terms and conditions contained herein, to withdraw any part or all of the Tour and to make such changes as may be necessary.
Arbitration: Any controversy or claim against Operator arising out of or relating to this Agreement or the performance there under, including without limitation any claim related to bodily injury, property damage or death, shall be settled by binding arbitration in Seattle, Washington, U.S.A., in accordance with the rules of the American Arbitration Association then existing, and judgment on the arbitration award may be entered in any court having jurisdiction over the subject matter of the controversy. Such proceedings will be governed by substantive Washington law. This agreement to arbitrate does not waive or modify the liability release contained in this document.
Exclusive Governing Law & Jurisdiction: This Agreement shall be governed by federal law and the laws of the State of Washington, without regard to conflicts of laws principles. With respect to Operator: If the right to seek arbitration is for any reason waived by both parties, or if judicial review of any arbitration is sought, any action or legal proceeding arising out of this Agreement shall be brought exclusively in the courts of the State of Washington, or, if it has or can acquire jurisdiction, in the United States District Court for the Western District of Washington or the appropriate appellate courts, and the parties hereby waive any objection to venue or jurisdiction in connection therewith. In connection with any action or legal proceeding arising out of this Agreement, the parties hereby specifically and knowingly waive any rights that either party might have to demand a jury trial. With respect to Sponsor: Any action or legal proceeding arising out of this Agreement shall be brought only in a United States federal court of competent jurisdiction.
TCS & Starquest Expeditions, Inc. is a Registered Seller of Travel in Washington (#602-320-265), a California Seller of Travel (#2071584-30), an accredited member of the Better Business Bureau, and is endorsed by IATAN the International Airlines Travel Agent Network (#50-755585). TCS & Starquest Expeditions Inc.’s Dunn & Bradstreet D-U-N-S number is 17-084-7961. © TCS & Starquest Expeditions, Inc.
Visit us online at SmithsonianJourneys.org • To register, dial toll free 1-866-903-7650.