Experience a true celestial spectacle—a total solar eclipse—during this new specialty journey through Argentina.

Starting at: $8,290 Make a Reservation Ask Us A Question or Call 855-330-1542
 Perito Moreno Glacier. Credit: Aldo Sessa  Glacier Perito Moreno  While cruising Lago Argentino, venture up-close to beautiful icebergs. Credit: Aldo Sessa  Perito Moreno Glacier, Los Glaciares National Park, Argentina. Credit: Aldo Sessa  Recoleta Cemetary  Inside the stunning Teatro Colón opera house in Buenos Aires. Credit: Aldo Sessa  Colorful buildings in La Boca  Kayaks in Bariloche  Upsala Glacier, Los Glaciares National Park, Argentina. Credit: Estancia Cristina

Solar Eclipse 2020: Argentina with Los Glaciares National Park and the Path of Totality

11 days from $8,290

Experience a true celestial spectacle—a total solar eclipse—during this new specialty journey through Argentina.

or Call 855-330-1542

Accommodations

* Click on hotel name to visit hotel web-site.

Alvear Art Hotel

Buenos Aires, Argentina

Located within walking distance from the Plaza San Martin, and a short walk to the Plaza de Mayo, Teatro Colon, and Recoleta neighborhood, the hotel shares the area with art galleries, restaurants, bars and beautiful parks and features an indoor heated swimming pool, sauna and fitness area as well as on-site restaurant and bar. Guest rooms are spacious and stylishly appointed with full marble baths, in room safes and complimentary WiFi.

Number of nights: 2



Xelena Hotel

El Calafate, Argentina

Situated on the shores of Lake Argentino, the hotel offers stunning views of this remote and rugged region. Guest rooms are spacious and feature underfloor heating, complimentary WiFi and modern private baths. There is a full service restaurant, lobby bar, and coffee shop on site. There is also a small indoor/outdoor heated pool, Jacuzzi, sauna and a menu of spa services available.

Number of nights: 3



Hotel Alto Traful

Lakes District, Argentina

This small, stunning property features just 27 guest rooms each with a lake view, complimentary WiFi, kitchenette with microwave, small refrigerator and in-room safe. An onsite restaurant uses locally grown produce and features delectable Patagonian specialties. There is a lounge as well as an indoor pool and spa services on site.

Number of nights: 3



Activity Level

Activity Level 3: Moderate / Active

Expectations: This trip will feature three in-country flights, long touring days with several full-day excursions, a faster pace, and longer distances and several hotel changes. Walks will be from one to two miles and at times over snowy, icy, dusty and uneven terrain. The pace of the walks and excursions will be leisurely. Since we will be traveling at the southern end of the Andes range we will not climb higher than 3,000 feet in elevation. Motorcoaches will be heated and air-conditioned when necessary. Some roadways can be narrow. Drives can be up to four hours depending on the excursion. There will be lake excursions by boat and an excursion by 4x4 vehicles. Clothing that can be layered, as well as sunblock, sun hat, sunglasses, and comfortable walking shoes with a sturdy tread,  will be essential on this trip. Eclipse watching sunglasses will be provided for Eclipse Day. 

Appropriate for: Travelers who are physically fit, lead active lives, are comfortable participating in long days of activities at a more vigorous pace and expect some physical exertion. 

Weather: It will be summer in Argentina so expect daytime temperatures in the upper 60’s to low-70’s during the day in Buenos Aires with cooler to cold temperatures at night, sometimes dropping to the low 40s. Expect cooler temperatures in some of the more remote locations of Argentina we will be visiting. Also, due to the glaciers, ice fields and associated microclimates expect temperatures at Los Glaciares National Park to be cold, possibly with wind, rain, and even snow/ice showers while visiting. The eclipse viewing will take place on the Patagonian steppe which is typically very dry most of the year but can also be quite chilly. Please keep in mind that viewing the eclipse will be weather dependent. Since we have no control over the weather, there is always a chance that we will not be able to view it or only for a short period of time. A suggested packing list will be included with your pre-tour documents

Reading List
In Patagonia (Penguin Classics)
By: Bruce Chatwin
The masterpiece of travel writing that revolutionized the genre and made its author famous overnight An exhilarating look at a place that still retains the exotic mystery of a far-off, unseen land, Bruce Chatwin’s exquisite account of his journey through Patagonia teems with evocative descriptions, remarkable bits of history, and unforgettable anecdotes. Fueled by an unmistakable lust for life and adventure and a singular gift for storytelling, Chatwin treks through “the uttermost part of the earth”—that stretch of land at the southern tip of South America, where bandits were once made welcome—in search of almost-forgotten legends, the descendants of Welsh immigrants, and the log cabin built by Butch Cassidy. An instant classic upon publication in 1977, In Patagonia is a masterpiece that has cast a long shadow upon the literary world.For more than seventy years, Penguin has been the leading publisher of classic literature in the English-speaking world. With more than 1,700 titles, Penguin Classics represents a global bookshelf of the best works throughout history and across genres and disciplines. Readers trust the series to provide authoritative texts enhanced by introductions and notes by distinguished scholars and contemporary authors, as well as up-to-date translations by award-winning translators.
Mask of the Sun: The Science, History and Forgotten Lore of Eclipses
By: John Dvorak
They have been thought of as harbingers of evil as well as a sign of the divine. Eclipses―one of the rarest and most stunning celestial events we can witness here on Earth―have shaped the course of human history and thought since humans first turned their eyes to the sky.What do Virginia Woolf, the rotation of hurricanes, Babylonian kings and Einstein’s General Theory Relativity all have in common? Eclipses. Always spectacular and, today, precisely predicable, eclipses have allowed us to know when the first Olympic games were played and, long before the first space probe, that the Moon was covered by dust.Eclipses have stunned, frightened, emboldened and mesmerized people for thousands of years. They were recorded on ancient turtle shells discovered in the Wastes of Yin in China, on clay tablets from Mesopotamia and on the Mayan “Dresden Codex." They are mentioned in Homer’s Iliad and Odyssey and at least eight times in the Bible. Columbus used them to trick people, while Renaissance painter Taddeo Gaddi was blinded by one. Sorcery was banished within the Catholic Church after astrologers used an eclipse to predict a pope’s death.In Mask of the Sun, acclaimed writer John Dvorak the importance of the number 177 and why the ancient Romans thought it was bad to have sexual intercourse during an eclipse (whereas other cultures thought it would be good luck). Even today, pregnant women in Mexico wear safety pins on their underwear during an eclipse. Eclipses are an amazing phenomena―unique to Earth―that have provided the key to much of what we now know and understand about the sun, our moon, gravity, and the workings of the universe.Both entertaining and authoritative, Mask of the Sun reveals the humanism behind the science of both lunar and solar eclipses. With insightful detail and vividly accessible prose, Dvorak provides explanations as to how and why eclipses occur―as well as insight into the forthcoming eclipse of 2017 that will be visible across North America. 8 pages of photographs
DK Eyewitness Argentina (Travel Guide)
By: DK Eyewitness
Explore Argentina's cathedrals, miles of pristine beaches, and exciting culture. Experience Buenos Aires and the Beagle Channel and hike Aconcagua.Discover DK Eyewitness Travel Guide: Argentina.   • Detailed itineraries and "don't-miss" destination highlights at a glance.    • Illustrated cutaway 3-D drawings of important sights.    • Floor plans and guided visitor information for major museums.    • Guided walking tours, local drink and dining specialties to try, things to do, and places to eat, drink, and shop by area.    • Area maps marked with sights.    • Detailed city maps include street finder indexes for easy navigation.    • Insights into history and culture to help you understand the stories behind the sights.    • Hotel and restaurant listings highlight DK Choice special recommendations. With hundreds of full-color photographs, hand-drawn illustrations, and custom maps that illuminate every page, DK Eyewitness Travel Guide: Argentina truly shows you this country as no one else can.Series Overview: For more than two decades, DK Eyewitness Travel Guides have helped travelers experience the world through the history, art, architecture, and culture of their destinations. Expert travel writers and researchers provide independent editorial advice, recommendations, and reviews. With guidebooks to hundreds of places around the globe available in print and digital formats, DK Eyewitness Travel Guides show travelers how they can discover more.DK Eyewitness Travel Guides: the most maps, photographs, and illustrations of any guide.
Argentina - Culture Smart!: The Essential Guide to Customs & Culture
By: Robert Hamwee, Culture Smart!
The second-largest country in South America, Argentina has been through great changes in recent years. Its journey from dictatorship to democracy has left many scars, but these are largely eclipsed by the pride and resilience of the Argentinian people, who have developed a style, a language, and a joie de vivre that are all their own. The political maelstroms the country has experienced have had a profound effect on its economy, its people, and its relationship with the rest of the world. Despite this, the generosity, warmth, and openness of the Argentinians continue to place Argentina at the top of any list of must-visit countries. Its unique geography provides a plethora of enticing and captivating destinations, from the mesmerizing wonders of the glaciers or the bucolic landscapes of the Andes valleys to the buzz and excitement of Buenos Aires, famous for its nightlife, gastronomy, and cultural life. This new, updated edition of Culture Smart! Argentina looks at the attitudes and values of the people today and how they have adapted to the challenges and events over the last decade. From their immense pride in an Argentinian pope, to their passion for football and their constant striving for political and economic stability, this book provides a key to understanding the richness and complexity of Argentinian culture. It focuses on their attitude to life, business, and family to help you adapt to their working style and practices, so that you know how to behave appropriately and what to expect in return. It touches upon how Argentinian identity has been shaped over time and the reasons behind many of the traditions, beliefs, and norms of these complicated but amazing people.
Spanish Language Lessons: Your Essential Spanish Phrase Book for Traveling in Spain, Argentina, Chile, Uruguay and Mexico with Ease!
By: Sergio Rodriguez
Have you ever wanted to visit a Spanish country and be able to speak Spanish? Traveling in Spanish countries can be hard. Believe me, I’m a frequent traveler, and I’ve been all around the world. I’ve been in Europe, Asia, and South America, and I have to say that of all the places that I’ve been, I’ve never found more caring and lovely people than in Spanish countries. Maybe it is their past, maybe is their language, but they are always available to give you a hand, talk to you, have fun, grab a drink, and generally have a good time.But the language barrier might be hard. You might find yourself trying to say something, and the interlocutor understanding another thing entirely. It might be quite frustrating, and then you end up using your fingers or pointing to what you want, and to be honest, it’s quite ridiculous and a bit childish. Sometimes, you might be lucky and find someone nearby who understands English, and that works for the moment, but what if there’s no one there? What if you want a burger without cheese? Or maybe you want a diet Coke, not regular, because you don’t consume sugar? Or, leaving aside the food matters (which are quite important!), let’s say that you want to book a hotel room, but you don’t want to spend too much, and obviously, you don’t want to pay for things that you don’t need. So there goes the Jacuzzi, or the HD television. And you have to make yourself clear, that you don’t want that, without using insults and pointing to the things that you don’t want. That’s why I’m writing this book, to help you on your travels, so if you want to take a trip to a Spanish Country, you won’t find it hard to express yourself. And I will not just explain you some phrases in Spanish to ease your life in your trip, I will also teach the differences between countries, and how to travel from one place to another. So, if you were planning a trip, or maybe you are already in one and found yourself in a problem, this is the book for you. I hope it helps you with anything that might arise on your trip. Get your copy now!
Argentina: A Traveler's Literary Companion (Traveler's Literary Companions)
By: Brand: Whereabouts Press
This vital collection of stories, vignettes, and prose poems takes readers on a literary journey that climbs the Andes Mountains, navigates the great River Plate, and traverses the expansive plains of the Pampas. Moving beyond the cultural icons associated with Argentina (such as gauchos, tango, and maté), these works reflect the country’s strong cultural and literary traditions, challenging readers' imaginations while rousing their emotions. The book's handy pocket size makes it an ideal companion for visitors to Argentina.
Buenos Aires: The Biography of a City
By: James Gardner
Buenos Aires, Argentina, recognized for its European-style architecture and lively theater scene, is a truly special place. The second-largest city in South America, it has been the home of such renowned cultural and historical figures as Jorge Luis Borges and Astor Piazzola, Che Guevara and Eva Peron. Like every truly great city, New York, London and Prague; Buenos Aires is its own universe, with its own center of gravity, its own scents and flavors, its own architectural signature-in short, its own way of being. From San Telmo's oak-paneled restaurants and brightly tiled apothecaries from 1900, and the phantasmagoric Beaux Arts palaces along Avenida Alvear and Plaza San Martin, to the parks of Palermo and the bustling bars and cafes along Corrientes and LaValle, Buenos Aires is steeped in exotic culture and history. In Buenos Aires, Art and culture critic James Gardner offers a colorful biography of the "Paris of the South," from its origins and time as a colonial city, through its Golden age, the rise of Peron, and the Falklands War, to the present day. With entertaining asides about art, architecture, literature, food and dance, as well as local customs and colorful personalities, this is a rich and unique historical narrative of Buenos Aires.
Patagonia: A Cultural History (Landscapes of the Imagination)
By: chris-moss
Patagonia is the ultimate landscape of the mind. Like Siberia and the Sahara, it has become a metaphor for nothingness and extremity. Its frontiers have stretched beyond the political boundaries of Argentina and Chile to encompass an evocative idea of place. A vast triangle at the southern tip of the New World, this region of barren steppes, soaring peaks and fierce winds was populated by small tribes of hunter-gatherers and roaming nomads when Ferdinand Magellan made landfall in 1520. A fat...
Los Glaciares National Park : Flora and Fauna : Pocket Guide
By: María Cecilia Costa, Diego Punta Fernández
Los Glaciares National Park - Flora and Fauna : Pocket Guide Authors:Diego Punta Fernández and María Cecilia Costa Size folded 8"" x 3.5"", Size opened 8 x 33.5"" Laminated paper English and Spanish Designed as a travel companion for visitors throughout remote and natural landscapes, we would like these pocket guides help you to discover some of the most distinctive features that make the southern tip of South America a unique and remarkable region. -134 high-quality pictures -60 birds -6 mammals -64 plants -Common names -Scientific (latin) names -Families -Habitats -Natural sizes
Astrophysics for People in a Hurry
By: Neil deGrasse Tyson
Over a year on the New York Times bestseller list and more than a million copies sold. The essential universe, from our most celebrated and beloved astrophysicist.What is the nature of space and time? How do we fit within the universe? How does the universe fit within us? There’s no better guide through these mind-expanding questions than acclaimed astrophysicist and best-selling author Neil deGrasse Tyson.But today, few of us have time to contemplate the cosmos. So Tyson brings the universe down to Earth succinctly and clearly, with sparkling wit, in tasty chapters consumable anytime and anywhere in your busy day.While you wait for your morning coffee to brew, for the bus, the train, or a plane to arrive, Astrophysics for People in a Hurry will reveal just what you need to be fluent and ready for the next cosmic headlines: from the Big Bang to black holes, from quarks to quantum mechanics, and from the search for planets to the search for life in the universe.
Sun Moon Earth: The History of Solar Eclipses from Omens of Doom to Einstein and Exoplanets
By: Tyler Nordgren
With beautiful illustrations and a detailed map, Sun Moon Earth has everything you need to get ready for the next solar eclipse.On April 8, 2024, millions of Americans will experience an awe-inspiring phenomenon: a total eclipse of the sun. In Sun Moon Earth, astronomer Tyler Nordgren illustrates how this most seemingly unnatural of natural phenomena was transformed from a fearsome omen to a tourist attraction. From the astrologers of ancient China and Babylon to the high priests of the Maya, Sun Moon Earth takes us around the world to show how different cultures interpreted these dramatic events. Greek philosophers discovered eclipses' cause and used them to measure their world and the cosmos beyond. Victorian-era scientists mounted eclipse expeditions during the age of globe-spanning empires. And modern-day physicists continue to use eclipses to confirm Einstein's theory of relativity.Beautifully illustrated and lyrically written, Sun Moon Earth is the ideal guide for all eclipse watchers and star gazers alike.
Welcome to the Universe: An Astrophysical Tour
By: Neil deGrasse Tyson, Michael Strauss, J. Richard Gott
The New York Times bestselling tour of the cosmos from three of today's leading astrophysicistsWelcome to the Universe is a personal guided tour of the cosmos by three of today's leading astrophysicists. Inspired by the enormously popular introductory astronomy course that Neil deGrasse Tyson, Michael A. Strauss, and J. Richard Gott taught together at Princeton, this book covers it all―from planets, stars, and galaxies to black holes, wormholes, and time travel.Describing the latest discoveries in astrophysics, the informative and entertaining narrative propels you from our home solar system to the outermost frontiers of space. How do stars live and die? Why did Pluto lose its planetary status? What are the prospects of intelligent life elsewhere in the universe? How did the universe begin? Why is it expanding and why is its expansion accelerating? Is our universe alone or part of an infinite multiverse? Answering these and many other questions, the authors open your eyes to the wonders of the cosmos, sharing their knowledge of how the universe works.Breathtaking in scope and stunningly illustrated throughout, Welcome to the Universe is for those who hunger for insights into our evolving universe that only world-class astrophysicists can provide.
Field Guide to the Night Sky (National Audubon Society Field Guides)
By: National Audubon Society
The most comprehensive field guide available to the fabulous mysteries above--a must-have for any enthusiast's day pack or home library--from the go-to reference source for over 18 million nature lovers.The National Audubon Society Field Guide to the Night Sky provides a concise guided tour of the heavens, from planets in our solar system to the constellations in both the Northern and Southern hemispheres, stars, galaxies, astronomical bodies, phenomena, comets, and more. Featuring a durable vinyl binding, over 700 full-color photographs, sky charts, and constellation charts, as well as detailed descriptive text, this comprehensive, easy-to-use field guide is the perfect companion volume for any stargazer.
24x36 World Wall Map by Smithsonian Journeys - Tan Oceans Special Edition (24x36 Paper Folded)
By: Smithsonian Journeys
Swiftmaps is proud to partner with Smithsonian Journeys to bring a new and exciting World Map series to the American marketplace. Featuring eye-catching bold and vivid colors complemented with rich vintage tan ocean tones that will make this the perfect reference piece --- sure to stand-out and highlight any home or business wall. The precise detail and digital accuracy shows color-matching visual shaded 3D relief and other physical features without sacrificing the maps readability. Now printed on high-quality 80 lb. paper and professionally FOLDED in a compact 8x10 inch size. FEATURES: 1) Africa centered allowing viewers to see continents complete and intact 2) Clearly labeled country and city names for easy location 3) Latitude and longitude indications 4) Shaded relief of ocean and land topography 4) Desirable Miller Projection. The Smithsonian Journeys wall map series serve not only as a handy reference piece, but as an eye-catching accent for any room or office. NOTE: each map is professionally folded to 8x10 inches and when unfolded the map is 24 inches high and 36 inches wide.
Travel Insurance

For the convenience of our travelers, Travel Guard provides an on-tour Insurance Plan. On-tour emergency evacuation insurance (up to $100,000), medical expense coverage (up to $25,000), dental expense coverage (up to $500), travel medical assistance and worldwide travel assistance (U.S. Residents only). It also includes up to $25,000 medical and up to $500 dental expense coverage, and 24-hour worldwide travel and medical assistance. Please click here to view complete coverage details.

Please visit www.TravelGuard.com/SmithsonianJourneys or call Travel Guard at 1-800-208-6142 to learn about additional (optional) coverage.

Terms and conditions

Our Mission

Smithsonian Journeys engages travelers in the wide-ranging mission of the Smithsonian. Like the Institution, our tours enrich our guests’ lives and satisfy their curiosity about the world around them. Your participation benefits the work of Smithsonian’s 19 museums, National Zoo, and nine research centers, helping to preserve our national treasures and shape the future through science, research, and exhibitions.

What Is Provided With Your Tour

  • Expertise of a Smithsonian Journeys Expert, Tour Director, and local guides throughout the tour.
  • An experienced Travel Director throughout the program
  • All accommodations (based on double occupancy).
  • Meals and beverages as noted in the itinerary (B-breakfast; L-lunch; R-reception; D-dinner). 
  • All excursions, sightseeing, and visits as noted in the itinerary.
  • Pre-tour information, including a reading list.
  • All on-tour transportation, unless otherwise noted.
  • WiFi in hotels (availability and speed subject to local conditions at time of us) 
  • Gratuities for all on-tour staff, local guides, drivers, porters, and waitstaff
  • Airport transfers 
  • Baggage handling 
  • Entrance fees
  • Welcome and farewell dinner with wine and farewell reception 
  • Bottled water on motocoaches

What Is Not Provided With Your Tour

  • Passport fees, visas, and visa photos as required
  • International and in-country airfare. The three on-tour in-country flights include: Buenos Aires to ElCalafate on December 10; El Calafate to Bariloche on December 13; and Bariloche to Buenos Aires on December 16. Economy class seating/anticipated cost for all three flights is expected to be $690 per person. 
  • Departure taxes
  • Private airport transfers
  • Personal items such as wines, liquors, à-la-carte orders, meals other than specified
  • Expenses incurred by our tour operators in making individual travel arrangements in conjunction with the tour
  • Baggage in excess of one suitcase
  • Other items not specifically mentioned as included
  • Medical expenses and immunizations
  • Optional excursions or deviations from the scheduled tours 
  • Excess baggage charges, laundry or dry cleaning, room service, email, telephone, fax charges, or other items of a personal nature
  • Optional Travel Insurance

Registration

Space is reserved in the order of receipt of phone or web reservations. To submit a request for a reservation, please order using our secure online process, or call 855-330-1542 to speak with a Cultural Travel Specialist, Mon-Fri 9 am - 7 pm; Sat 9 am – 4 pm (Eastern Time).

Submitting an online request does not guarantee space on a tour. You will be notified of your status when your request has been received and processed. Please note: No new registrations can be accepted within 30 days of most tours. Some tours are more restrictive; please see individual tour pages for these exceptions. To complete your request, the following is necessary:

Required Information

  • For all international departures, passport information including the following, in accordance with the Transportation Security Administration’s (TSA) Secure Flight program as well as by our international travel partners: your full name as it appears on your passport, date of birth, and gender (for further information, please visit www.tsa.gov).
  • In the event, an airline ticket is issued with incorrect information you have provided, or if you use a different passport than originally cited, you will be responsible for charges associated with the ticket’s reissue.

Payments

  • Deposit of $500 per person, unless otherwise noted, is required to reserve a space on tour. This deposit may be made by credit card or check to Smithsonian Journeys and is applied to the final payment of the tour price. 

Late Registration

  • Any registration received within 95 days of departure is considered a “late registration” and must be subject to special confirmation. Smithsonian Journeys will process the credit card deposit of [$500/$1000] per person, then payment in full must be made immediately by credit card, or by check sent by overnight mail to the tour operator before confirmation is possible.
  • Once confirmed, cancellation penalties apply as set forth below. If confirmation is not possible, all payments made will be refunded in full.
  • Late registration confirmation procedures apply to any participant who is transferred from the wait list to the program within the designated late registration period for that program.
  • For more information, please call 855-330-1542 to speak with a Cultural Travel Specialist, Mon-Fri 9 am - 7 pm; Sat 9 am – 4 pm (Eastern Time).  www.SmithsonianJourneys.org/Contact

A Note About Costs

Tour costs are based upon current airfares, tariffs, currency values, and on the basis of a minimum number of participants. While we will do everything possible to maintain the listed prices, they are subject to change. Should actual enrollments fall significantly below minimum numbers, a surcharge may be added. Due to fluctuations in oil prices, a fuel surcharge may be added to your tour fee (e.g. internal flights, cruises, etc.). Details and costs will be advised prior to departure.

Wait List

If the tour of your choice is fully subscribed, you may choose to be placed on a waitlist by contacting a Reservation Specialist at 1-855-330-1542 Mon-Fri 9 am - 7 pm; Sat 9 am – 4 pm (Eastern Time), or SJReservations@si.edu. Individuals on the wait list will be contacted if space becomes available and can inquire about tour status by contacting a Reservation Specialist. If you choose to withdraw from a wait list, please notify us.

Cancellation and Refund Policy: Per person cancellation fees are based on the date of notice to Smithsonian Journeys.

  • Cancellation within 7 days of booking (if not within final payment date): full refund.
  • Cancellation 7 days after booking: $500 retained.
  • Final payment due: 95 days before departure.
  • Cancellation made less than 95 days prior to departure: no refund.
  • Cancellation by the Smithsonian: full refund.
  • No refund for unused portions of the tour, including but not limited to, missed meals, hotel nights, and sightseeing.

Please understand that there will be no exceptions to our cancellation policies.

Air Service

For tours that include round-trip international airfare, rates are based on economy class from designated departure cities as shown. Airfares from other cities are available upon request. Airline upgrades at additional cost may be available on request for the international portion of your flight. If an air schedule requires an overnight stay in a gateway city, the cost of the overnight will be at your expense. For tours that include round-trip international airfare, we will be happy to help with arrangements.

Individual Arrivals and Group Transfers

A designated group flight is not included on most tours. Your first tour bulletin will thoroughly explain the details of the options available for your individual flights. Airport transfers (when applicable) are complimentary for both Flex Air participants and participants who are able to meet the scheduled group departure times. Reservations are required.

Air Service/Tickets Purchased Independently of the Tour

International and domestic air schedules are subject to change at any time. If you make your own airline reservations, we recommend that you do not purchase nonrefundable tickets or tickets with high penalties for changes. We urge you to check airline cancellation penalties before purchasing airline tickets since international departure times and flights can change. Neither the Smithsonian Institution nor the tour operator accepts liability for cancellation penalties related to domestic or international airline tickets purchased independently in conjunction with a tour.

Travel Insurance- Cancellation/Delay/Lost Baggage

Smithsonian Journeys recommends that all participants purchase travel insurance.

Travel Documents and Information

Participants are responsible for obtaining any documents required for their participation in the tour such as a valid passport, all visas, vaccination certificates, and any other documents. If your tour requires a visa or other entry documents, we will send you the appropriate information after you make a reservation. Failure to obtain documents does not negate the terms and conditions, and any extra costs incurred for rerouting or delay due to travel without the necessary documents will be the participant’s responsibility. If you are not a U.S. citizen, please contact your embassy or consulate to ensure you obtain the proper documentation.

For all international departures, a passport valid for at least six months after the completion of your tour, and with at least six blank visa pages, is required for U.S. citizens on all tours. Applicants in need of additional pages in their valid passports must obtain a new passport. For more information on how or where to apply, please visit Travel.State.Gov/ApplyEarly or call the National Passport Information Center toll-free at 1-877-487-2778/1-888-874-7793 (TTY/TTD).

For more information about traveling to destinations abroad, we recommend the “Learn about your destination” section on the U.S. Department of State travel website www.travel.state.gov. For medical information, we recommend contacting the Centers for Disease Control at (877) FYI-TRIP or www.cdc.gov/travel

Physical and Medical Considerations

To enjoy the travel experience, participants should be in good physical and mental health. All tours require an element of walking (up to two miles per day over uneven terrain) and of climbing stairs, often without handrails. Participants should have sufficient stamina to keep pace with an active group of participants on long days of touring. If you have any questions about your ability to participate in a tour, please call us at 855-330-1542. Any physical condition, diet, or special request for accommodation must be identified in writing on the Personal Information Form when the reservation is made. Some tours have additional information regarding physical and medical considerations, which may be discussed with the Reservation Specialist at 855-330-1542.

Please be aware that health care standards, facilities, and services abroad may be different or even inadequate for treating certain health conditions. It is essential that you inform us in writing (on the provided Personal Information Form) of any existing condition for which you may require medical attention or accommodation during the tour. We will make reasonable efforts to accommodate the needs of our participants; however, services of a personal nature cannot be expected or guaranteed. By forwarding the deposit for pre-registration or registration in full, you affirm that you do not have any physical or other limitations that would create a hazard for yourself or other participants or would require adjustments to the tour for other participants.

Itinerary or Tour Modifications

Smithsonian Journeys strives to improve tour itineraries and their features. If improvements can be made, or unforeseen circumstances beyond our control make changes necessary, at our sole discretion, we reserve the right to vary itineraries and to substitute elements of the tour. These elements include, but are not limited to: hotels, staff, speakers, experts, and services for any stated in the itinerary.

Every effort will be made to carry out the tour as planned but alterations may still occur after the final itinerary has been sent to you. Please note that weather and other conditions may force changes to the advertised sailing schedule on cruise tours. The ship’s captain has the authority to change the ship’s schedule. Smithsonian Journeys and the tour operator reserve the right to substitute motorcoach transportation using hotels, inns or lodges for cruise accommodations if necessary due to weather, water conditions or levels, other events of force majeure, mechanical, or other conditions beyond their control.

Hotel Accommodations

Smithsonian Journeys chooses hotels based on a combination of location, service, atmosphere, and price. On adventure tours and tours in out-of-the-way places, best-available hotels are used. Tour prices are based on two persons sharing a room with a bathroom.

Singles and Roommates

Hotel rooms are always reserved for single participants, however, the number of single rooms available on a tour may be limited. Therefore we recommend that you register early. Please note that a single supplement will most likely apply for a single room. If you are traveling alone and wish to share a room/cabin, we will do our best to find someone of the same gender and smoking preference to share with you. If you are matched with a non-smoking roommate, it is mutually agreed that you cannot smoke in your hotel room/cabin. When a roommate cannot be found, a single supplement will be charged. Please note that the single rooms in many foreign hotels may be smaller than those to which you are accustomed.

Children

All tours, except family journeys, are designed for adults. Some may be suitable for children 16 and older. Regardless of age, children must pay full price unless otherwise noted, moreover, a parent or guardian must accompany those under 18.

Special Travel Arrangements

Participants may wish to extend their stay in the group hotel either before or after the tour. Our tour operator will work with you on these arrangements, dependent upon space availability. Your pre-tour bulletins will further explain all options.

Should you decide not to participate in certain parts of the tour or use certain goods included in the tour, no refunds will be made for those unused parts of the tour or goods.

Dispute Resolution

If a complaint arises, the participant should first inform a member of the on-tour staff, so that the staff can attempt to rectify the matter. If the issue remains unresolved, the individual should submit the complaint in writing to Smithsonian Journeys within 30 days of the completion of the tour.

The Smithsonian Journeys staff will make a good faith effort to resolve any dispute. In the event that the parties are unable to resolve the dispute, the parties may agree to use a method of non-binding Alternative Dispute Resolution to resolve the dispute. In the event that the parties are unable to agree on the method of Alternative Dispute Resolution to use, or in the event that either party is dissatisfied with the outcome of that alternative dispute resolution method, such efforts shall not constitute a waiver by either party of the right to file suit.

Photography and Video

Participants on tour may be photographed or recorded (audio and video) for the educational and promotional purposes of the Smithsonian Institution and Smithsonian authorized third parties. This content may be used in marketing publications and posted on websites to promote Smithsonian Journeys without compensation to the participant. Participants who prefer that their name, voice and/or image not be used must notify us in writing prior to the beginning of the tour.

Smoking Policy

For the comfort of all participants, we ask that there be no smoking during all group activities, including excursions and meals. On certain cruises, there is no smoking aboard the ship. Your pre-tour bulletins will provide further information.

READ CAREFULLY: RESPONSIBILITY STATEMENT AND LIABILITY DISCLAIMER

Smithsonian Journeys tours are organized and administered by professional tour operators hired as independent contractors. The use of designated tour operators allows the Smithsonian to offer participants a wide array of educational travel opportunities. The tour operator acts only as an agent for the respective suppliers by making arrangements for transportation, accommodations, and other services. Neither the Smithsonian Institution nor the tour operator shall be held liable for personal injury, death, property damage or accident, delay or irregularity arising out of any act or omission of these suppliers. The Smithsonian Institution and the tour operator reserve the right, without penalty, to make changes in the published itinerary whenever, in their judgment, conditions warrant, or if they deem it necessary for the comfort, convenience, or safety of tour participants.

The Smithsonian Institution and its designated tour operator also reserve the right, without penalty, to withdraw the tour announced, to decline to accept any person as a participant in a tour, or to require any participant to withdraw from the tour at any time (including, but not limited for inappropriate, or offensive behavior) when such action is determined by tour staff to be in the best interests of the health, safety or general welfare of the tour group or the individual participant.

Dates, schedules, tour details, and costs, although provided in good faith based on information available at the time of publication on the website, in the brochure or catalog, are subject to change and revision.

AS A CONDITION OF ACCEPTANCE OF ANY APPLICATION, EACH APPLICANT MUST AGREE TO THE STATEMENT SET FORTH BELOW:

The undersigned has read carefully the Responsibility Statement and Liability Disclaimer set forth above, the schedule of activities for this tour, as well as the terms and conditions of application and participation as set forth in the tour materials, and recognizes and accepts any risk associated with the tour and the conditions, including the refund policy, set forth in the tour materials. The undersigned further acknowledges that there are many risks and uncertainties inherent in any travel tour, including, but not limited to, weather, flooding, and high/low water levels, acts or omissions of foreign governments, terrorism, war or insurrection, theft, illness, bites from or attacks by animals, insects, or pests, and damage to person or property due to the negligent acts or omissions of tour staff or others. In consideration of, and as part payment for, the right to participate in the tour, the undersigned, on behalf of himself, his dependents, heirs, executors, administrators and assigns, agrees to release the Smithsonian Institution, its Regents, officers, employees, representatives or agents, the United States, and the tour operator and its officers, employees and agents, from liability for personal injury, death, property damage or loss suffered by any person in connection with this tour, even if caused by the negligence (but not the reckless, willful, or fraudulent conduct) of tour staff or other related persons or entities. In addition, by registering for this tour, the applicant certifies that he or she is mentally and physically capable of full participation in this tour. By registering for a Smithsonian Journey, the participant agrees to the Responsibility Statement and Liability Disclaimer and the Terms and Conditions herein.

Updated August 13, 2019