Journey to Costa Rica: A Family Adventure
Costa Rica is a veritable playground for families! Walk along hanging bridges in the canopy of an amazing rainforest, spot exotic birds and caimans, and walk right up to the rim of Poás Volcano on this adventure where you will travel with like-minded grandparents, parents, and children.
WHAT OUR TRAVELERS SAY
This was the trip of a lifetime for my daughter and me. We both were overwhelmed by the beauty of the country and the many new adventures offered to us. The zip line was a favorite. We can't say enough good things about our guides - knowledgeable, engaged, patient and fun!”
Dear Danny [guide], your positive attitude and attention to detail allowed me the rare opportunity to completely enjoy a vacation. It is always stressful to travel with kids, however, on this trip I was able to relax and watch my son grow with each of our adventures. You were so much more than a tour guide. You, my friend, are a memory maker. You and this trip will forever be in our hearts. Thank you!”
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Smithsonian Journeys engages travelers in the wide-ranging mission of the Smithsonian. Like the Institution, our tours enrich our guests’ lives and satisfy their curiosity about the world around them. Your participation benefits the work of Smithsonian's 19 museums, national zoo, and nine research centers, helping to preserve our national treasures and shape the future through science, research, and exhibitions.
What Is Included in the Tour Cost
- All entrance fees for sites indicated in the itinerary
- Accommodations based on double and triple occupancy at comfortable and distinctive tourist level hotels
- Meals per the itinerary (B-Breakfast; L-Lunch; D-Dinner)
- Beer, wine, and soda at the welcome and farewell dinners
- Tips for porters, drivers, and wait staff
- Services of a bilingual guide who will accompany you throughout your trip
- Groups of eight or more will be accompanied by one of our Rafikis, the fun person on the trip, who provides opportunities for educational and recreational activities
- All excursions as listed in the itinerary
- Pen pals for all interested children (ages 6-17), whom they can write to in advance and meet on the trip
- Unlimited bottles of water each day for the land portion of your tour
- Airport transfers for families arriving into the designated airport on the scheduled arrival day and departing designated airport on the scheduled departure day
- Comprehensive travel insurance for all guests. A detailed copy of the included policy will be sent with your pre-departure materials.
- A minimum of six participants is required to operate the trip
What Is Not Included in the Tour Cost
- Soda, beer, wine, and spirits except for the welcome and farewell meals
- Tips for guides and rafikis (if applicable)
- Optional activities and entrance fees for free time
- Fees for passports, visas, and immunizations
- Increases to the fuel surcharge for internal flights
- Airport transfers for families not arriving and departing on the scheduled arrival and departure dates
- International flights
- Meals and expenses en route
- Laundry, phone/fax/email, and other items of a personal nature
- Travel insurance for international air; we recommend purchasing supplemental insurance to cover these flights
- Other items not specifically mentioned as included
Space is reserved in the order of receipt of phone or web reservations.
To submit a request for a reservation, please order using our secure online process, or call 855-330-1542 to speak with a Reservations Specialist, Monday-Friday 9:00 a.m. to 6:00 p.m. (Eastern Time).
Submitting an online request does not guarantee space on a tour. You will be notified of your status when your request has been received and processed. Please note: No new registrations can be accepted within 30 days of most tours. Some tours are more restrictive; please see individual tour pages for these exceptions.
To complete your request, the following is necessary:
For all international departures, passport information including the following, in accordance with the Transportation Security Administration’s (TSA) Secure Flight program as well as by our international travel partners: your full name as it appears on your passport, date of birth, and gender (for further information, please visit www.tsa.gov). In the event an airline ticket is issued with incorrect information you have provided, or if you use a different passport than originally cited, you will be responsible for charges associated with the ticket’s reissue.
Deposit of $700 per person, per tour, payable by check to the tour operator or by major credit card is required to reserve a space on a tour program. Deposits are applied to payment of the program price.
Balance due upon invoicing at least 90 days prior to the program (120 days for adventures that depart in December), unless otherwise noted. If final payment is not received by the final payment due date, your place cannot be guaranteed on the tour.
Any registration received within 90 days of departure (120 days for December departure) is considered a “late registration” and must be subject to special confirmation. Payment in full must be made immediately by credit card or by check and sent by overnight mail to the tour operator before confirmation is possible.
Once confirmed, cancellation penalties apply as set forth below. If confirmation is not possible, all payments made will be refunded in full.
Late registration confirmation procedures apply to any participant who is transferred from the wait list to the program within the designated late registration period for that program.
For additional information, please call a Reservations Specialist at 855-330-1542, Monday-Friday 9:00 a.m. to 6:00 p.m. (Eastern Time) or visit www.SmithsonianJourneys.org/Contact.
A Note About Costs
Tour costs are based upon current airfares, tariffs, currency values, and on the basis of a minimum number of participants. While we will do everything possible to maintain the listed prices, they are subject to change. Should actual enrollments fall significantly below minimum numbers, a surcharge may be added. Due to fluctuations in oil prices, a fuel surcharge may be added to your tour fee (e.g. internal flights, cruises, etc.). Details and costs will be advised prior to departure.
If the program(s) of your choice are fully subscribed, you will be placed on a wait list. If you choose to withdraw from the wait list, please notify us.
Please note that we are unable to keep you apprised of your status on the wait list. We will call you only if a space becomes available, but you are welcome to call us at your convenience to inquire about your status at 855-330-1542.
Cancellation and Refund Policy
Per person cancellation fees are based on date of notice to Thomson Family Adventures.
- 121 days plus before departure, Fee: Deposit amount per person
- 120-91 days before departure, Fee: Deposit amount per person (January to November Adventures), 50% of the package price (December Adventures)
- 90-61 days before departure, Fee: 50% of the package price (January to November Adventures), 65% of the package price (December Adventures)
- 60 days or less before departure, Fee: 100% of the package price
- Cancellation by the Smithsonian: full refund.
- No refund for unused portions of the tour, including but not limited to, missed meals, hotel nights, and sightseeing.
Please understand that there will be no exceptions to our cancellation policy.
For tour packages that include round-trip international airfare, rates are based on economy class from designated departure cities as shown. Airfares from other cities are available upon request. Airline upgrades at additional cost may be available on request for the international portion of your flight. Since international and domestic air schedules are subject to change at any time, we recommend that if you choose to make your own airline reservations, you do not purchase nonrefundable tickets or those with high penalties for changes. Neither Smithsonian Journeys nor the tour operator has any liability for any loss resulting from tour cancellations or changes in international gateways, travel dates, or airline schedule changes. If an air schedule requires an overnight stay in a gateway city, the cost of the overnight will be at your expense. For tour packages that include round-trip international airfare, we will be happy to help with arrangements. Please note that seat assignment on your international flight is usually done at airport check-in. The tour operator is unable to guarantee any seat assignments.
When planning our tours that include international round-trip airfare, the tour operator contracts with those airlines that they feel provide the level of service, routings, and value necessary for your entire trip. While another airline may offer a more direct connection, it may be at a price unavailable at the lower group rates that enable us to offer you the best possible travel value. Please note that frequent flyer mileage credits are issued at the discretion of the airline(s) and may not be available for the flights on your tour. If you prefer to make your own airline reservations, “land only” pricing is available on most of our tours.
Individual Arrivals and Group Transfers
A designated group flight is not included on most tours. However, transportation from the arrival airport to the ship/hotel is included in your tour cost if you arrive in time to meet the scheduled group transfer. Your first tour Pre-Departure and Final Documents will thoroughly explain the details of the options available for your individual flights.
Air Tickets Purchased Independently of the Tour
We urge you to check airline cancellation penalties before purchasing airline tickets since international departure times and flights can change. Tours also can be canceled due to low enrollments. Neither Smithsonian Institution nor the tour operator accepts liability for cancellation penalties related to domestic or international airline tickets purchased independently in conjunction with a tour.
For the convenience of our travelers, Smithsonian Journeys includes an on-tour Provided Insurance Plan with the price of your tour. This travel insurance plan includes emergency evacuation insurance (up to $100,000), medical expense coverage (up to $15,000), trip cancellation and interruption (up to $10,000), and 24-hour worldwide travel and medical assistance.
For all international departures, a passport valid for at least six months after the completion of your tour, and with at least six blank visa pages, is required for U.S. citizens on all tours in this catalog. If your tour requires a visa or other entry documents, we will send you the appropriate information after you make a reservation. You are responsible for obtaining these documents. If you are not a U.S. citizen, please contact your embassy or consulate to ensure you obtain the proper documentation.
Physical and Medical Considerations
Please note that these tours require that participants be in good physical condition. You must be capable, without assistance, of walking a minimum of two miles over uneven terrain and of climbing stairs that may not have handrails. Participants should have sufficient stamina to keep pace with an active group of travelers on long days of touring. If you have any questions about your ability to participate in a tour, please call us at 855-330-1542. Some tours have additional notes regarding physical and medical considerations, which are noted on the Tour Information link.
Itinerary or Program Modifications
Smithsonian strives to improve tour itineraries and their features. If improvements can be made, or unforeseen circumstances beyond our control make changes necessary, we reserve the right to vary itineraries and to substitute hotels. Every effort will be made to carry out the program as planned but alterations may still occur after the final itinerary is sent. Please note that weather conditions may force changes to the advertised sailing schedule on cruise programs. The ship’s captain has the authority to change the ship’s schedule.
Smithsonian chooses hotels based on a combination of their location, service, atmosphere, and price. On adventure tours and programs in out-of-the-way places, best-available hotels are used. In most cases, hotels have elevators and meeting rooms for Smithsonian lectures. Program prices are based on two persons sharing a room with a bath.
Singles and Roommates
Hotel rooms are always reserved for single travelers; however the number of single rooms available on a tour may be limited. Therefore we recommend that you register early. Please note that a single supplement will apply for a single room. If you are traveling alone and wish to share a room, we will do our best to find someone of the same gender and smoking preference to share with you. If you are matched with a non-smoking roommate, it is mutually agreed that you cannot smoke in your hotel room. When a roommate cannot be found, the single supplement will be charged.
All tours, except family programs, are designed for adults. Some may be suitable for older children. Regardless of age, children must pay full price unless otherwise noted, and a parent or guardian must accompany those under 18.
Special Travel Arrangements
Participants may wish to extend their stay in the group hotel. Please note that the tour operator can assist you in making post-tour arrangements only. We regret that we are unable to help with pre-tour arrangements.
Participants on tour may be photographed for the educational and promotional purposes of the Smithsonian Institution. Photographs may be printed in publications and posted on websites to promote Smithsonian Journeys. Travelers who prefer that their image not be used must advise the tour manager at the beginning of the tour.
For the comfort of all participants, we ask that there be no smoking during all group activities, including excursions and meals. On certain cruises, there is no smoking aboard the ship. Your Pre-Departure and Final Documents will provide further information.
Preparing for Your Journey
Prior to departure, you will receive Pre-Departure and Final Documents containing both general and tour specific information to help you prepare for your travel experience. These documents will include:
- Passport and visa instructions
- Flight information
- Weather, clothing, and packing suggestions
- A suggested reading list
- General information about the countries you will visit, e.g. the food, customs, medical precautions, and currency.
- Baggage tag(s) and name badge(s)
- Final itinerary
- Trip Journal
RESPONSIBILITY STATEMENT AND LIABILITY DISCLAIMER
Read Carefully: Responsibility Statement and Liability Disclaimer
Smithsonian Journeys are managed by professional tour operators hired as independent contractors. The use of tour operators allows the Smithsonian to offer its members a wide array of educational travel opportunities. The tour operator acts only as an agent for the respective suppliers by making arrangements for transportation, accommodations, and other services. Neither the Smithsonian Institution nor the tour operator shall be held liable for personal injury, death, property damage or accident, delay or irregularity arising out of any act or omission of these suppliers. The Smithsonian Institution and the tour operator reserve the right, without penalty, to make changes in the published itinerary whenever, in their judgment, conditions warrant, or if they deem it necessary for the comfort, convenience, or safety of tour participants.
The Smithsonian Institution and the tour operator also reserve the right, without penalty, to withdraw the tour announced, to decline to accept any person as a participant in a tour, or to require any participant to withdraw from the tour at any time, when such action is determined by tour staff to be in the best interests of the health, safety or general welfare of the tour group or the individual participant, subject only to the requirement that the recoverable portion of the total amount paid that corresponds to the cost of unused services and accommodations be refunded, if any. If your tour does not include airfare, your Pre-Departure and Final Documents will provide information about when participants are recommended to purchase airline tickets. The Smithsonian Institution and the tour operator accept no liability for the purchase of non-refundable airline tickets to/from the tour departure city if a tour is canceled or otherwise modified subsequent to the participant’s purchase of those tickets. Baggage and personal effects are at all times the sole responsibility of the participant.
Dates, schedules, program details, and costs, although provided in good faith based on information available at the time of publication of the brochure or catalog, are subject to change and revision.
AS A CONDITION OF ACCEPTANCE OF ANY APPLICATION, EACH APPLICANT MUST AGREE TO THE STATEMENT SET FORTH BELOW:
The undersigned has read carefully the Responsibility Statement and Liability Disclaimer set forth above, the schedule of activities for this tour, as well as the terms and conditions of application and participation as set forth in the tour brochure(s), and recognizes and accepts any risk associated with the tour and the conditions, including the refund policy, set forth in the tour brochure(s). The undersigned further acknowledges that there are many risks and uncertainties inherent in any travel tour, including but not limited to the hazards of various modes of transportation, forces of nature, acts or omissions of foreign governments, terrorism, war or insurrection, theft, illness, and damage to person or property due to the negligent acts or omissions of tour staff or others. In consideration of, and as part payment for, the right to participate in the tour, the undersigned, on behalf of himself, his dependents, heirs, executors, administrators and assigns, agrees to release the Smithsonian Institution, its Regents, officers, employees, representatives or agents, the United States, and the tour operator and its officers, employees and agents, from liability for personal injury, death, property damage or loss suffered by any person in connection with this tour, even if caused by the negligence (but not the reckless, willful, or fraudulent conduct) of tour staff or other related persons or entities. In addition, by registering for this tour, the applicant certifies that he or she is mentally and physically capable of full participation in this tour.
By registering for a Smithsonian Journey, the participant agrees to the Responsibility Statement and Liability Disclaimer and the Terms and Conditions herein.